Executive Assistant – CEO’s Office
- Nagpur – Head Office (Mahal)
- Full-time
- On-site
- Freshers welcome (0–1 yr)
- Mon–Fri, 10:00 AM – 7:00 PM IST
- Posted 16 Oct 2026
Job Overview
We are looking for an organized, proactive, and confident Executive Assistant to the CEO to support the CEO across ARKSIMPLIFIQ and The White Room Podcast. The role involves managing calendars, meetings, calls, professional communication, podcast guest coordination, and follow-ups. The ideal candidate should have excellent communication, coordination, and time-management skills, along with a professional approach to handling confidential information.
Responsibilities
- Manage the CEO’s calendar, meetings, calls, and daily schedule; coordinate with clients, partners, vendors, and podcast guests; handle professional communication through calls, emails, and WhatsApp; manage podcast guest scheduling and follow-ups; track meeting action items and commitments; coordinate with internal teams; assist with research, documents, and presentations; maintain organized records; and provide administrative and operational support to the CEO.
Required Skills
- Excellent verbal and written communication skills; strong organizational and time-management abilities; attention to detail; proficiency in Google Calendar, Gmail, Excel/Google Sheets, Zoom/Google Meet, and WhatsApp; confidence in communicating with clients, executives, and business owners; ability to work independently, prioritize tasks, and manage multiple responsibilities; proactive problem-solving, reliability, discretion, and a professional approach to confidential information.
Required Qualifications
- Candidates with any graduate degree and relevant administrative or executive assistance skills may also apply
Preferred Qualifications
Benefits
- Growth: exposure to new responsibilities as the company scales
- Work/life balance in a flexible, result-oriented environment
- Health insurance coverage for employees
- Performance-based variable incentives
- Quarterly Spot Award with cash recognition
- Team outings, quarterly parties and festive celebrations
Life at ARK
Why Join ARK
ARK Simplify is a Nagpur-based team delivering construction estimating, detailing and finance operations for clients across the United States.
- Work on live US construction and finance engagements from day one
- Flat, no-hierarchy culture where ideas matter more than titles
- Quarterly Spot Awards and performance-based incentives
- Structured career development discussions with your lead
- ISO 9001 and ISO 27001 certified processes you can learn from
- Offices in Mahal and Nandanvan, Nagpur — plus remote roles
Ready to apply?
Think you’d be a great fit for this role?
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